How do I backup or archive my e-mail?

Clients may receive alerts from the Exchange server that say that the size of their mailbox has grown too large. In order to backup older e-mail to their machine in order to free up space on the Exchange server the following process can be used to backup e-mail to the client’s machine is Auto Archive.

1. Select “Tools” at the top of the Outlook client and have them choose “Options.”


2. The “Options” window will open on the client’s screen. Select the “Other” tab and then click on the “AutoArchive” button.

The “AutoArchive” window is where you will configure how the backup process will operate. Here you will configure everything from how often the process runs and where the information will be stored, to how long backed-up information is kept.